At its simplest, time management is the process of organizing and planning how you spend your time. It involves setting goals, making a schedule, and sticking to it. Time management is important because it can help you get more done in a day, make better use of your time, and reduce stress. When you manage your time wisely, you can accomplish more in a day, which can lead to less stress and more free time.
The benefits of good time management
When you have good time management skills, you’re better able to juggle your work and personal life. This can lead to a healthier, more balanced lifestyle.
1. Decreased stress
Learning how to manage your time can reduce the level of stress in your life. Scheduling smaller parts for each day means there’s always room for something unexpected, leaving you calm and collected no matter what comes up throughout any given 24-hour period — whether it be an issue or just too much on our plate! Utilizing tools like prioritization charts (which allow us to measure different tasks against one another) as well-planned out work weeks will help trim down how many things feel overwhelming without sacrificing quality assurance when completing these assignments.
2. Increased productivity
By following a calendar and keeping track of deadlines in management software or on paper with pen to-do lists, you can free yourself from the stress that comes along with being too busy. You’ll find it easier than ever before not only complete tasks quicker but also to get more accomplished during any given period!
3. Positive reputation
If you keep your commitments and stay on schedule, then it will become clear that the others can rely upon their work with confidence. You may even rise through the ranks as someone who doesn’t procrastinate or push tasks off onto other people because they’re not confident enough themselves to handle them; this reputation could lead into better career advancement opportunities, increased earning potential, and more.
4. More energy for free time
When you use effective time management strategies, such as planning your work for the day and taking breaks from it in between tasks or when necessary so that way no energy is wasted you can use “energy” for work and separate “energy” for free time when all the tasks are done.
5. Clear daily goals
Planning out your daily objectives in advance can help you simplify the process of achieving them. By breaking down large projects into simple tasks with clear steps, it becomes easier to determine what needs to be done when, and how best to do so without wasting time wondering or guessing about anything at all.
6. Improved focus
When you have a set time for your work, staying focused and getting things done becomes much easier. You can devote that specific amount of hours per day on one project or task without worrying about juggling too many responsibilities at once because every job has its own slot in which they will be completed during the given period from now until then! Keeping an eye out also helps with accidentally getting distracted by other tasks while trying hard not to miss any deadlines.
7. Streamlined decision-making
When everything has been planned out and organized beforehand then when something comes along, that needs attention or decision-making can take place quickly without having any other distractions around what should be prioritized over others things. Thinking about future actions ahead will help improve how well one knows themselves and their priorities among all these different possibilities.
8. Reaching goals faster
One of the best ways to manage your time is by setting goals for yourself. When you break these small tasks into bite-sized pieces, it becomes easier and more rewarding when they’re finished! You can use this same technique while working towards larger ambitions over longer periods as well – so take advantage now before those big projects come around again…
9. Improved quality of work
The more you focus on time management, the easier it will be to spend quality work because each task has its own specific amount of allotted hours. You can also take some extra moments now and then for reflection about what needs doing so that when deadlines approach or someone else asks for something from your end-of-the-month project list; everything gets completed smoothly without any hiccups along the way thanks in part due this new habit formed over weeks/months’ worth practices!
10. More confidence
Keeping yourself organized and on top of your game will make you feel more confident with each day that goes by, because when work is going well there’s nothing better than completing tasks as soon as they’re given to complete them. You’ll find the feeling satisfying enough for any task completed even if it isn’t one from this very moment!
11. Improved self-discipline
You can improve self-discipline by adhering to a schedule or plan and training yourself to do what you set out for in order not to get distracted often enough during the process of doing it; that way improves efficiency when focusing on completing tasks with the right amount of attention & thought put into them.
A couple of tips to improve time management
There are a number of ways you can improve your time management skills. Here are some tips:
- Set goals. When you know what you want to accomplish, you’re more likely to do it.
- Make a schedule. Once you know what your goals are, make a plan for how you’ll achieve them. Write down what you need to do and when you plan to do it. Then, stick to your schedule as much as possible.
- Prioritize your tasks. Some tasks are more important than others. Figure out which tasks are the most urgent and start with those.
- Take breaks. Working non-stop is not productive. Make sure to take breaks throughout the day so you can recharge and come back refreshed.
- Eliminate distractions. When you’re trying to focus on a task, eliminate anything that might distract you. This includes things like email, social media, and phone calls.
- Say no. You can’t do everything. Learn to say no to people and commit only to the tasks you know you can handle.
- Delegate. If you have too much on your plate, delegate some of your tasks to other people.
- Start small. Don’t try to change all of your bad habits at once. Start with one or two and focus on those until they become second nature. Then, you can move on to other areas.
Time management is a skill that you can learn and improve with practice. By using some of the tips above, you can start to see improvements in your work and personal life.
Explaining the 4 D’s of Time Management
DO: The first step is to identify the task that you need to complete. This is the “doing” part of time management.
DELAY: Once you’ve identified the task, you need to decide when you’re going to do it. This is the “delaying” part of time management.
DELEGATE: If you have too much on your plate, you may need to delegate some of your tasks to others. This is the “delegating” part of time management.
DROP: There will be some tasks that you just won’t be able to get to. In this case, you need to let them go and focus on the tasks that are more important. This is the “dropping” part of time management.
As you gain more experience with the 4 Ds technique, you can apply this approach as tasks and requests cross your desk–even before they have a chance to land and take root on your to-do list.
Balancing Planned and Unplanned Work
There will always be a certain amount of unplanned work that crops up throughout the day. It’s important to be able to balance this with the planned work on your to-do list.
One way to do this is to keep a “running list” of tasks that need to be done. As unplanned tasks come up, add them to the list. Then, when you have some downtime, you can tackle one or more of these tasks. This will help you stay on top of your work without getting overwhelmed.
Another way to balance planned and unplanned work is to schedule “buffer time” into your day. This is time that you can use to catch up on unplanned work or take care of personal tasks. By building in this buffer time, you can make sure that your planned work doesn’t suffer.
Both of these approaches take some practice to master. But with a little bit of effort, you can find a system that works for you and helps you stay on top of your work.
Learn More About Time Management
In Yerbo, we have an action program devoted to time management, featuring Marina Crocci — Marina is an experienced manager in the banking industry. She works in environments that demand extreme attention to detail, and thus is specially involved in managing her teams’ relationship with pressure and mental health.
Here is just a small example of her “double-diamond” time-management framework, with more details inside of Yerbo’s action programs.